Position:

Colectiva seeks a passionate and motivated person to manage Colectiva’s day-to-day operations. This includes financial and office management responsibilities as well as typical HR tasks. The Operations Coordinator plays a key role in the administration of the organization’s finances and implementation of internal policies. An ideal candidate will be an excellent communicator with the ability to multitask well.

 

Responsibilities:

• Collaborate with contracted accountants to maintain financial books, including classification of all income and expenses
• Ensure efficient, accurate and compliant financial management in accordance with Colectiva’s financial policies
• Assist accountants in the completion of annual audit and IRS Form 990
• Input individual donations into donation software and routinely send out acknowledgment letters to donors
• Develop annual budget in tandem with the Finance Team and contracted accountants
• Administer accounts payable and receivable
• Make regular deposits and ensure proper documentation
• Issue in-house checks when necessary
• Administration of staff benefits including healthcare and PTO
• Maintain personnel files
• Orientation and on-boarding of new-hires including guiding new hires that have less knowledge of collective structures
• Implement and routinely update Colectiva’s Employee Handbook as policies are developed and/or updated
• Making sure all staff proposals adhere with Colectiva’s consensus policies and that reviews of those policies take place
• Coordinate and conduct annual work evaluations of all Colectiva staff members
• Prepare and submit quarterly invoices and financial reports to grantors
• Provide direct deposit and related financial information to funders upon request
• Support with funder relationship building and engagement
• Procurement of office supplies and materials
• Facilities and utilities management, ensuring prompt rent and utilities payments and maintaining contact with property managers in case of any needed repairs
• Maintain an organized filing system for quick retrieval of information
• Maintain updated inventory of technological assets, periodically update remote device management services and ensure all employees have access to the technology/software they need to perform their job duties
• Renew memberships, insurances, and licenses needed for state and federal business compliance and general operating requirements on an annual basis

Qualifications:

• Demonstrated commitment to immigrant rights and social justice issues, and CLPs organizational values 2+ years of relevant experience in Operations, Finance, and/ or Nonprofit administration preferred
• Strong verbal and written communication skills and commitment to follow through
• Models transparency and accountability to solve problems
• Excellent interpersonal and relationship-building skills
• Ability to manage multiple projects at once and prioritize tasks as needed
• Ability to thrive in a changing environment and to remain flexible and adaptive
• High degree of ownership, and able to proactively identify opportunities and propose solutions
• Must be a self-starter, quick learner, and work independently while also being collaborative and a fantastic team player
• Proficient in Gsuite, Zoom and Excel
• Proficiency in Spanish is preferred but not required.

How to Apply:

Please send resume, cover letter, responses to questions listed below, and list of three references to jobs@colectivalegal.org. All documents must be attached in PDF format in one email with “Operations Coordinator” in the subject heading. Applications will be accepted on a rolling basis until the position is filled. No phone calls please.

SUPPLEMENTAL QUESTIONS
Please answer the following questions:

1. Why do you want to work for Colectiva Legal del Pueblo? What draws you to this work? Answer in 500 words or less.
2. How do you define social justice and what is the role of community organizing in social justice work? Answer in 500 words or less.
3. What does working in a collective mean to you? Answer in 500 words or less.